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Real Estate Administrative Assistant

At Northwestern Mutual, we are strong, innovative and growing. We invest in our people. We care and make a positive difference.

Summary

This role provides administrative support to ensure efficient operations within the department/division. Supports leaders and employees through a variety of tasks related to organization and communications. Responsible for confidential and time critical materials. Familiar with a variety of organization concepts, practices and procedures. Ensures duties are completed accurately and delivered in a high quality and timely manner.

Primary Duties and Responsibilities

  • Coordinates and schedules meetings and appointments.
  • Builds materials as needed including spreadsheets, presentations, memos, letters, faxes, and forms.
  • Assists in preparing and updating reports, dashboards, etc.
  • Point of contact for technology access/services, often functions as PC/LAN contact.
  • Maintains all department supplies; anticipates needs and orders.
  • Arranges travel as needed.
  • Prepares and monitors invoices, submits and reconciles expense reports.
  • Takes minutes of meetings as needed.
  • Resource to department on office and administrative functions.
  • Works on projects as requested.
  • Other department specific duties as assigned.
  • Handles critical information in a confidential manner.

Qualifications

  • Three or more years of administrative or assistance experience.
  • High school diploma or equivalent; college coursework preferred.
  • Proficient in MS Office at intermediate levels.
  • Proficient in general technology.
  • Strong organizational and planning skills.
  • Excellent written and verbal communication skills.
  • Attention to detail and problem solving.
  • Strong time leadership skills and ability to prioritize work.

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Required Certifications:

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W e are an equal opportunity/affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity or expression, sexual orientation, national origin, disability, age or status as a protected veteran, or any other characteristic protected by law.


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We’re excited about the potential people bring to Northwestern Mutual. You can grow your career here while enjoying first-class perks, benefits, and commitment to diversity and inclusion.