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Administrative Assistant - Field Career Engineering

At Northwestern Mutual, we are strong, innovative and growing. We invest in our people. We care and make a positive difference.

At Northwestern Mutual, we are strong, innovative and growing. We invest in our people. We care and make a positive difference.

What’s the role?  

Northwestern Mutual (NM) has been helping families and businesses achieve financial security for over 161 years. Through a distinctive, whole-picture planning approach including both insurance and investments, we empower people to be financially confident. We combine the expertise of our financial professionals with a personalized digital experience and leading-edge technology to best serve our clients. To be a part of this amazing journey, we are seeking an Administrative Assistant.

This role is in the Field Career and CRM areas of Career Distribution.  The Field Career area supports the systems and processes that enable our Financial Representatives (FRs) to successfully sell our products.  These systems support finding and onboarding quality talent, getting them licensed to sell our products, and teaching them ways to be successful.   In addition, the CRM area supports the applications that our FRs and their assistants use in managing their interactions with our clients and potential clients on a daily basis.  Our systems also provide valuable data to applications throughout our company.  This is a super exciting team to be on as we are directly able to positively impact our day-to-day work lives of our FRs and FR candidates.

This role will be accountable for providing administrative support to ensure efficient operations within the Field Career organization. Supports leaders and employees through a variety of tasks related to organization and communications. Responsible for confidential and time sensitive materials. Familiar with a variety of organization concepts, practices and procedures.  Ensures duties are completed accurately and delivered in a high quality and timely manner.

Primary Duties and Responsibilities

  • Organizes and schedules meetings and appointments.
  • Creates materials as needed including spreadsheets, presentations, memos, letters, faxes, and forms.
  • Assists in preparing and updating reports, dashboards, etc.
  • Point of contact for technology access/services, often functions as PC/LAN contact.
  • Maintains all department supplies; anticipates needs and orders.
  • Arranges travel as needed.
  • Prepares and monitors invoices, submits and reconciles expense reports.
  • Takes minutes of meetings as needed.
  • Resource to department on office and administrative functions.
  • Works on projects as requested.
  • Other department specific duties as assigned.
  • Handles sensitive information in a confidential manner.

Qualifications

  • Three or more years of administrative or assistance experience.
  • High school diploma or equivalent; college coursework preferred.
  • Proficient in MS Office at intermediate levels.
  • Proficient in general technology.
  • Strong organizational and planning skills.
  • Excellent written and verbal communication skills.
  • Attention to detail and problem solving.
  • Strong time management skills and ability to multi-task and prioritize work.

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W e are an equal opportunity/affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity or expression, sexual orientation, national origin, disability, age or status as a protected veteran, or any other characteristic protected by law.

If you work in Colorado or work remotely, please click here for information pertaining to compensation and benefits.


FIND YOUR FUTURE

We’re excited about the potential people bring to Northwestern Mutual. You can grow your career here while enjoying first-class perks, benefits, and commitment to diversity and inclusion.